Microsoft Yammer - Users/Groups Report
Administrators can use the Users/Groups report offered by eG Enterprise to study past trends in Microsoft Yammer usage. Using the report, administrators can determine whether/not individual users and user groups are actively using Microsoft Yammer. If not, the reasons for the same should be ascertained. The report also points administrators to the devices that are popular in terms of the number of users used by them to connect to Microsoft Yammer. Unpopular devices may hint at compatibility issues that administrators may have to resolve to improve Microsoft Yammer usage and hasten its adoption across the organization.
To generate the report, do the following:
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Follow the menu sequence: REPORTS BY FUNCTION -> Domain-specific Reports -> Office 365 Monitoring -> Microsoft Yammer -> Users/Groups.
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Figure 1 then appears. In Figure 1, select a criteria for analysis from the Analyze By list box.
Figure 1 : Specifying the criteria for generating the Users/Groups report
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Using this report, you can analyze the users/groups that are active on one/more managed components, or those that are part of a zone, service or segment. The options provided by the Analyze By list box are discussed hereunder:
- Component: Select this option to choose the component(s) from across all the managed components in the environment.
- Zone: To generate a report for one/more components that are included in a zone, pick the Zone option. A Zone drop-down list will then appear, from which you would have to select the zone to which the components of interest to you belong. A Sub zone flag also appears. Indicate whether the components present within the sub-zones of the chosen zone are also to be to be considered for report generation, by setting the Sub zone flag to Yes.
- Segment: If you want to generate a report for one/more chosen components that belong to a segment, select the Segment option from Analyze By list box, and then pick the Segment from the drop-down list that appears.
- Service: If you want to generate a report for one/more components involved in the delivery of a service, select the Service option from Analyze By, and then pick the required Service from the drop-down list that appears.
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Choose a Component Type for which the report is to be generated.
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The Components list will now be populated with all the components that are managed in your environment for the chosen component type. If the Components list consists of too many components, then viewing all the components and selecting the ones you need for report generation could require endless scrolling. To avoid this, you can click the
button next to the Components list. A Components pop up window will then appear using which you can view almost all the components in a single interface and Select the ones to be included in this report.
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Then, specify the Timeline for generating this report. You can either provide a fixed time line such as 1 hour, 2 days, etc., or select the Any option from the list to provide a From and To date/time for report generation.
Note:
For every user registered with the eG Enterprise system, the administrator can indicate the maximum timeline for which that user can generate a report. Once the maximum timeline is set for a user, then, whenever that user logs into eG Reporter and attempts to generate a report, the Timeline list box in the report page will display options according to the maximum timeline setting of that user. For instance, if a user can generate a report for a maximum period of 3 days only, then 3 days will be the highest option displayed in the Timeline list - i.e., 3 days will be the last option in the fixed Timeline list. Similarly, if the user chooses the Any option from the Timeline list and proceeds to provide a start date and end date for report generation using the From and To specifications, eG Enterprise will first check if the user's Timeline specification conforms to his/her maximum timeline setting. If not, report generation will fail. For instance, for a user who is allowed to generate reports spanning over a maximum period of 3 days only, the difference between the From and To dates should never be over 3 days. If it is, then, upon clicking the Run Report button a message box will appear, prompting the user to change the From and To specification.
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In addition to the settings discussed above, this report comes with a set of default specifications. These settings are hidden by default. If you do not want to disturb these default settings, then you can proceed to generate the report by clicking the Run Report button soon after you pick one/more components for report generation. However, if you want to view and then alter these settings (if required), click on the
icon. The default settings will then appear in the MORE OPTIONS drop down window (See Figure 2). The steps below discuss each of these settings and how they can be customized.
Figure 2 : The default settings for generating the Users/Groups report
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If the timeline specified for the report needs to exclude the data collected during the Weekends, then set Exclude weekends to Yes. If not, select No.
Note:
By default, the weekend constitutes Saturday and Sunday. To override this default setting, do the following:
- Edit the eg_report.ini file in the <EG_INSTALL_DIR>\manager\config directory.
- In the [EXCLUDE_WEEKEND] section of the file, the Days parameter is set to Saturday,Sunday by default. You can modify this by setting the Days parameter to a comma-separated list of other days of the week - say Friday,Saturday.
- Save the file after making the required changes.
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Next, indicate the report Time period.
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By default, the Time period is set to 24 hours. Accordingly, the From and To parameters in the [timeframe] section of the eg_report.ini file (in the <eg_install_dir>\manager\config directory) are set to 00:00 and 24:00 respectively. If need be, you can override this default setting by configuring a different timeframe against the From and/or To parameters.
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In large environments, reports generated using months of data can take a long time to complete. Administrators now have the option of generating reports on-line or in the background. When a report is scheduled for background generation, administrators can proceed with their other monitoring, diagnosis, and reporting tasks, while the eG manager is processing the report. This saves the administrator valuable time. To schedule background processing of a report, you can either select the Background Save - PDF option from the Report Generation list. To process reports in the foreground, select the Foreground Generation - HTML option from this list.
Note:
- The Report Generation list will appear only if the EnableBackgroundReport flag in the [BACKGROUND_PROCESS] section of the eg_report.ini file (in the <EG_INSTALL_DIR>\manager\config directory) is set to Yes.
- The default selection in the Report Generation list will change according to the Timeline specified for the report. If the Timeline set is greater than or equal to the number of days specified against the MinDurationForReport parameter in the [BACKGROUND_PROCESS] section of the eg_report.ini file, then the default selection in the Report Generation list will be Background Save - PDF. On the other hand, if the Timeline set for the report is lesser than the value of the MinDurationForReport parameter, then the default selection in the Report Generation list will be Foreground. This is because, the MinDurationForReport setting governs when reports are to be processed in the background. By default, this parameter is set to 2 weeks - this indicates that by default, reports with a timeline of 2 weeks and above will be processed in the background.
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Click the Done button if any changes were made to the More Options drop down window.
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Finally, click the Run Report button to generate the report.
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If the Report type is Foreground Generation - HTML, then Figure 3 will appear as soon as you click the Run Report button.
Figure 3 : The generated Users/Groups report
The generated report (see Figure 3) contains the following sections:
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The Summary section revelas at a single glance the count of total groups, active groups, active users and inactive users engaged on Microsoft Yammer during the chosen time period. By carefully analyzing this section, administrators can figure out the popularity of Microsoft Yammer among users over the chosen time period.
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The Users by Device vertical bar chart focuses on the devices that the users usedd to connect to Microsoft Yammer during the chosen time period. A quick look at this graph will reveal the type of device that was used by the users to connect to Microsoft Yammer over a period of time. This graph helps administrators in identify the device type that was most popular among the users to connect to Microsoft Yammer in the past.
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The Users by Activity pie chart revelas the number of unique users who liked/posted/read the messages in Microsoft Yammer during the chosen time period. This helps administrators identify the type of activity (read or like or post message) that was frequently performed by the users on Microsoft Yammer in the recent past.
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The Users pie chart represents the total number of users who were active/inactive in Microsoft Yammer during the chosen time period. Too many inactive users in the recent past imply that Microsoft Yammer had lost its popularity among users in the organization.
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The Groups pie chart represents the number of communities/groups that were active/inactive in Microsoft Yammer during the chosen time period. Too many inactive gropus in the recent past imply that users had lost interest on those groups or the groups were inaccessible to the users.
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The Message in Groups pie chart represents the total number of messages that were liked/posted/read by the users in all communities/groups created in Microsoft Yammer during the chosen time period. By merely looking at this pie chart, administrators can identify the activity (like/post/read message) that was most frequently performed by the users in Microsoft Yammer during the chosen period.
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The Users by Device Trend graph helps administrators identify the exact date/time on which maximum number users had accessed Microsofot Yammer using a specific type of device during the chosen time period.
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