File Activities Summary Test

By continuously tracking file activities performed on the OneDrive for Business, administrators can quickly capture the files that are viewed/edited/synchronized/shared and even identify the users who may have performed them. Monitoring file activities is vital for assessing the workload of OneDrive for Business and the type of operations that are contributing to the load. Using the File Activities Summary test, administrators can efficiently audit and analyze the workload generated by file activities.

This test tracks the file operations that users perform on OneDrive for Business and reports the total count of operations of each type. The load imposed by file operations and the type of operations contributing to this load can thus be determined. In addition, the count of users who performed the various file operations is reported. Detailed diagnostics provided by this test points administrators to the precise users and the file operations they performed on OneDrive for Business.

Target of the test : Microsoft OneDrive For Business

Agent deploying the test : A remote agent

Outputs of the test : One set of results for the monitored Microsoft OneDrive For Business.

Configurable parameters for the test

Parameters Description

Test period

How often should the test be executed

Host

The host for which the test is to be configured. By default, this is portal.office.com

O365 User Name, O365 Password, and Confirm Password

For execution, this test requires the privileges of an O365 user who has been assigned theService support admin and SharePoint admin roles and is vested with the View-Only Audit Logs permission. Configure the credentials of such a user against O365 User Name and O365 Password text boxes. Confirm the password by retyping it in the Confirm Password text box.

While you can use the credentials of any existing O365 user with the afore-said privileges, it is recommended that you create a special user for monitoring purposes using the Office 365 portal and use the credentials of that user here. To know how to create a new user using the Office 365 portal and assign the required privileges to that user, refer to Creating a New User in the Office 365 Portal.

Domain, Domain User Name, Domain Password, and Confirm Password

These parameters are applicable only if the eG agent needs to communicate with the Office 365 portal via a Proxy server.

In this case, in the Domain text box, specify the name of the Windows domain to which the eG agent host belongs. In the Domain User Name text box, mention the name of a valid domain user with login rights to the eG agent host. Provide the password of that user in the Domain Password text box and confirm that password by retyping it in the Confirm Password text box.

On the other hand, if the eG agent is not behind a Proxy server, then you need not disturb the default setting of these parameters. By default, these parameters are set to none.

Proxy Host, Proxy Port, Proxy User Name, and Proxy Password

These parameters are applicable only if the eG agent needs to communicate with the Office 365 portal via a Proxy server.

In this case, provide the IP/host name and port number of the Proxy server that the eG agent should use in the Proxy Host and Proxy Port parameters, respectively.

If the Proxy server requires authentication, then specify the credentials of a valid Proxy user against the Proxy User Name and Proxy Password text boxes. Confirm that password by retyping it in the Confirm Password text box. If the Proxy server does not require authentication, then specify none against the Proxy User Name, Proxy Password, and Confirm Password text boxes.

On the other hand, if the eG agent is not behind a Proxy server, then you need not disturb the default setting of any of the Proxy-related parameters. By default, these parameters are set to none.

DD Frequency

Refers to the frequency with which detailed diagnosis measures are to be generated for this test. The default is 1:1. This indicates that, by default, detailed measures will be generated every second time the test runs, and also every time the test detects a problem. You can modify this frequency, if you so desire. Also, if you intend to disable the detailed diagnosis capability for this test, you can do so by specifying none against DD Frequency.

Detailed Diagnosis

To make diagnosis more efficient and accurate, the eG Enterprise embeds an optional detailed diagnostic capability. With this capability, the eG agents can be configured to run detailed, more elaborate tests as and when specific problems are detected. To enable the detailed diagnosis capability of this test for a particular server, choose the On option. To disable the capability, click on the Off option. The option to selectively enabled/disable the detailed diagnosis capability will be available only if the following conditions are fulfilled:

  • The eG manager license should allow the detailed diagnosis capability
  • Both the normal and abnormal frequencies configured for the detailed diagnosis measures should not be 0.
Measurements made by the test
Measurement Description Measurement Unit Interpretation

Total operations

Indicates the total number of file operations that were performed by users of OneDrive for Business.

Number

The value of this measure is a good indicator of the workload imposed by file operations on OneDrive for Business.

Files viewed/edited

Indicates the number of files that were viewed/edited by users.

Number

 

Files synced

Indicates the number of files that were synchronized.

Number

 

Files shared internally

Indicates the number of files that were shared with internal users.

Number

 

Files shared externally

Indicates the number of files that were shared with external users.

Number

 

Users viewed/edited files

Indicates the number of users who viewed/edited the files on OneDrive for Business.

Number

 

Users synced files

Indicates the number of users who performed the file synchronization operation on OneDrive for Business.

Number

 

Users shared files internally

Indicates the number of users who shared their files with internal users on OneDrive for Business.

Number

 

Users shared files externally

Indicates the number of users who shared their files with external users.

Number

 

The detailed diagnosis of the Total Operations measure lists top-20 users based on their file activities on OneDrive for Business. For each user, the detailed metrics reveal the total number of files used and count of files viewed/edited/synced/shared. The Office 365 producs assigned to each user are also reported.

Figure 1 : The detailed diagnosis of the Total operations measure reported by the File Activities Summary test